How MyGarageKeeper works

Getting Started

MyGarageKeeper is organized around one idea: your garage. Every vehicle you own lives in it, every service you perform is recorded against it, and the app continuously compares what you've done against what's due.

Creating your account

1. Go to mygaragekeeper.com/app and choose Sign up.
2. Enter your email, a display name, and a password.
3. You're in. Your garage starts empty and comes pre-loaded with a library of common maintenance types.

The three main screens

• My Fleet — all your vehicles at a glance, each with a health indicator and quick mileage update.
• Vehicle Detail — click any vehicle to see what's due, log service, and review its history.
• Maintenance — your library of service types and their intervals, plus which apply to which vehicle.

Add a Vehicle

1. From My Fleet, click Add Vehicle.
2. Choose the vehicle type — Car, Truck, or Motorcycle. This matters: it determines which maintenance types apply automatically.
3. Enter year, make, and model. These are required.
4. Optionally add trim, engine, VIN, current mileage, tire sizes, and a nickname.
5. Click Add Vehicle. It appears in your fleet immediately.

What each field is for

Edit a Vehicle

1. Open the vehicle, then click Edit Vehicle. (You can also edit directly from the fleet card.)
2. Update any field — nickname, mileage, tire sizes, engine, or VIN.
3. Upload, replace, or remove the vehicle photo.
4. Click Save Changes.

Quick mileage update

Mileage changes constantly, so it has a shortcut. You don't need to open the full edit panel:

• On a fleet card, click the mileage number directly and type the new value.
• On the vehicle page, use the Update Mileage button at the top.

Set Maintenance

Your account comes pre-loaded with a library of common maintenance types — oil changes, tire rotations, brake fluid, coolant, filters, and more. Each one has a default interval in miles, months, or both. You can use them as-is, tune them, or add your own.

Understanding intervals

A maintenance type can be due by mileage, by time, or by whichever comes first. That last case is the common one:

• Oil change: 5,000 miles or 6 months. If you drive a lot, mileage triggers it. If the car sits, time does.
• Brake fluid: 24 months. Time only — it degrades whether you drive or not.
• Tire rotation: 7,500 miles. Mileage only.

MyGarageKeeper tracks both and always reports whichever is closer. That's why a vehicle can be flagged overdue even if you've barely driven it.

Editing a maintenance type

1. Go to the Maintenance tab.
2. Use the Category, Name, and Applies To filters at the top of the table to find what you're looking for.
3. Click Edit on any row to change its name, category, or intervals.
4. Save. The change applies to every vehicle that uses that type.

Adding your own

Anything not in the library, you can add. Give it a category, a name, choose whether it applies to All vehicles or just one type, and set the intervals. Valve adjustments, chain lube, differential fluid, whatever your vehicle actually needs.

Turning off what doesn't apply

Not every service applies to every vehicle. On the Maintenance tab, the Vehicle Maintenance Assignment section lets you switch individual maintenance types off for a specific vehicle. Turn off "Cabin Air Filter" for your motorcycle and it disappears from that vehicle's list without affecting anything else.

Log & Update Service

Logging a service

1. Open the vehicle and find the Log Service form.
2. Pick the maintenance type from the dropdown.
3. Enter the date and the mileage it was performed at.
4. Optionally add cost, who performed it, and notes.
5. Click Log Service. The vehicle's status recalculates instantly.

Editing a service record

Typos happen. Every entry in your service history can be corrected:

1. Scroll to Service History on the vehicle page.
2. Click Edit on the record you want to change.
3. Update the date, cost, or notes.
4. Click Save.

Deleting a service record

Logged something twice, or against the wrong vehicle? Open Edit on the record and click Delete. You'll be asked to confirm.

Finding an old record

Service history shows your most recent activity by default so the page stays readable. To dig deeper:

• Use the service type filter to see only oil changes, only brake work, and so on.
• Click Show all records to expand the complete history.

Reading the Status

Every vehicle page opens with a summary bar: how many items are overdue, how many are coming up, and how many are in good shape. Below it, anything needing attention is listed first — worst offenders at the top. Everything that's fine is tucked away behind a single "Up to date" row so it isn't in your way.

Export Your History

The most common reason to export is a sale. A buyer wants proof, and a printed or emailed service record is the fastest way to give it to them.

• Open the vehicle and expand its full service history.
• Use your browser's Print function (Ctrl+P / Cmd+P) and choose Save as PDF.
• You now have a dated, mileage-stamped maintenance record to hand over.

Transfer a Vehicle

This is the feature that makes documented history genuinely valuable. When you sell a vehicle to another MyGarageKeeper user, you can transfer the vehicle itself — and its complete service history lands in their garage, exactly as you kept it.

Sending a transfer

1. Open the vehicle and click Edit Vehicle.
2. Click Transfer Vehicle.
3. Enter the recipient's email address — the one on their MyGarageKeeper account.
4. Click Send Offer. The vehicle stays in your garage, now marked as pending transfer.

What the recipient sees

Next time they open their fleet, they'll see an Incoming Vehicle Transfer banner with your email, the vehicle, and two buttons: Accept or Decline. Nothing lands in their garage without their consent.

What transfers

• The vehicle and all its details — year, make, model, VIN, mileage, photo.
• The complete service history — every record, date, mileage, and note.
• The maintenance types those records reference, copied into the new owner's library so the history stays readable.

Changed your mind?

A pending transfer you sent shows on your fleet page with a Cancel button. Cancel any time before they accept.

Delete a Vehicle

1. Open the vehicle and click Edit Vehicle.
2. Click Delete Vehicle.
3. Confirm.

Delete is the right call when you added a vehicle by mistake, or you're clearing out something you no longer own and never intend to reference again. If there's any chance you'll want the history — for a warranty claim, a tax record, or your own memory — export it first.

FAQ

I just added a car I've owned for years. Do I have to enter all its past service?

No, and you shouldn't try. Log the most recent instance of each service you can remember — last oil change, last tire rotation. That's enough for the app to start calculating correctly from today. Anything older is nice-to-have, not required.

Why is something showing overdue when I barely drive the car?

Because that item is on a time-based interval, not a mileage one. Brake fluid, coolant, and similar fluids degrade sitting still. The app is telling you something true that your odometer can't.

Can two people share a garage?

Not currently — each account has its own private garage. For a household, the practical approach is one shared account for the family vehicles. Multi-user garages are something we're considering.

What happens to my data when the beta ends?

It stays exactly where it is. Full release is planned for September 1, 2026. Your vehicles, history, and settings carry straight over — and if you join the Beta Program (first 100 accounts, before August 31, 2026), you keep full access permanently at no cost.

Is my data private?

Yes. Your garage is visible only to you. Vehicles move between accounts only when you explicitly transfer them and the recipient explicitly accepts.

Something's broken or missing.

We're in beta and genuinely want to hear it. Reach out through Finlab Studios — early feedback is shaping what gets built next.